1. Introduction This Privacy Policy outlines how NotarySwissHub collects, processes, and protects your personal information when using our online notary appointment services, transaction facilitation tools, and legal consultations. It is specifically intended for residents and legal entities operating in Switzerland who use our platform for notarial scheduling, document authentication, and related legal services.

2. Privacy Policy NotarySwissHub collects personal information that is strictly necessary for delivering secure and compliant notarial services. This includes:

• Personal identification data: full name, ID or passport number, date of birth, residency details

• Contact data: email address, phone number, and preferred language of communication

• Appointment data: type of notarial act, scheduled meeting times, and digital signatures

• Uploaded documentation: contracts, powers of attorney, property deeds, or corporate filings

• Technical data: device identifiers, session logs, location (if permitted), and browser type

Information is gathered via direct user entry, secure document submission, encrypted communications, and optional integrations with legal service partners. Data is stored exclusively on secure servers located in Switzerland or in jurisdictions that offer equivalent levels of protection under Swiss data laws.

3. GDPR While NotarySwissHub operates under Swiss jurisdiction, we fully align with the principles of the EU General Data Protection Regulation (GDPR) for users based in or interacting from the EU. You have the right to:

• Request access to your personal data

• Correct or complete inaccurate information

• Request deletion where data is no longer legally required

• Restrict or object to processing under applicable conditions

• Withdraw consent for optional features (e.g. marketing communication)

• Obtain your data in portable format where applicable

We process personal data based on one or more lawful grounds: user consent, performance of a contract (e.g. notary appointment), compliance with Swiss or international legal obligations (e.g. anti-fraud, KYC), and legitimate interests (e.g. system security, client account support).

4. Cookie Policy

4.1 Types of Cookies Used To enhance functionality and ensure secure document access, we use the following cookie types:

• Essential Cookies: required for session login, digital identity verification, and secure document previews

• Analytical Cookies: anonymously measure site performance and help us improve user experience

• Preference Cookies: save your language choice, appointment filters, or last-viewed documents

No tracking or marketing cookies are deployed, and no third-party advertisers are integrated into the platform.

4.2 How to Disable Cookies You can manage cookies through your browser’s settings. Disabling essential cookies may impair access to user dashboards, notarized files, or booking confirmations. For analytics or preferences, disabling cookies will have minimal effect on usability.

5. Third-Party Disclosures We only share data when it is necessary to fulfill a legal or contractual purpose:

• Registered notaries and their authorized legal teams for the performance of notarizations

• Cantonal or federal authorities, as required by law (e.g. for real estate registration)

• Legal software providers who enable digital signature and appointment workflows

• Swiss banks or regulated financial institutions for escrow or funds verification (upon request)

All third parties are contractually bound to process your data solely for defined legal or service-related purposes and in accordance with Swiss data protection regulations.

6. Data Security Measures We employ a multi-layered data protection framework tailored to the legal sensitivity of notarial services:

• SSL-encrypted communication and document transfer

• Role-based access restrictions for sensitive user and transaction data

• Multi-factor authentication for notary access and client dashboards

• Real-time monitoring for data integrity and unauthorized activity

• Frequent audits of legal compliance and cybersecurity readiness

Employees and service providers undergo privacy training and adhere to strict internal access protocols. Sensitive documents are stored using tamper-evident mechanisms, and all logs are retained for legally mandated durations.

7. Effective Date
   This Privacy Policy enters into force as of June 24, 2025. Updates, if any, will be posted directly on this page. Clients with active accounts will be informed via email if substantive changes are introduced affecting their data rights or processing practices.